Executive Secretary

The Fitness Center At South Shore Harbour
League City, TX

Description

An Executive Assistant plays a crucial role in keeping an organization running smoothly. Think of them as the backbone of office operations—handling everything from communication to coordination. Here's a breakdown of what the role typically involves:

🗂️ Key Responsibilities

• Office Management: Scheduling meetings, managing calendars, and organizing events, placing orders
• Document Handling: Typing, editing, and filing reports, memos, and correspondence
• Communication: Answering calls, emails, and liaising with internal departments and the public
• Data Entry & Recordkeeping: Maintaining databases and tracking systems
• Payroll: Updating timecards, running reports, entering commissions into a spreadsheet and into UKG system
• Billing: Assists with coding invoices to be paid

🧠 Skills & Qualifications

• Strong organizational and multitasking abilities
• Excellent written and verbal communication
• Proficiency in office software like Microsoft Office
• Familiarity with office equipment (printers, scanners, etc.)
• Discretion when handling confidential information2

🎯 Ideal Candidate Traits

• Detail-oriented and reliable
• Professional demeanor and etiquette
• Able to work independently and as part of a team

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.