Description

We are hiring an Accounts Payable Clerk!

Responsibilities:

Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.

Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.

Anticipate your customer’ needs, responds promptly and acknowledges all customers, however busy and whatever time of day.

Maintain positive relations with vendors, guests, coworkers at all times.

Resolve any guest inquiries or complaints received, ensuring guest satisfaction.

Monitor and maintain cleanliness, sanitation and organization of assigned work areas.

Maintain complete knowledge of property management system and manual procedures.

Set up and organize work station with designated supplies, forms and resource materials; reporting shortages to supervisor.

Answer telephone with proper phone etiquette.

Review and follow the due back process.

Issue new and adjust current banks per the COP as needed.

Create, manager and review the over/short report daily.

Maintain accurate files on all authorized purchase orders.

Review open POs and resolve with Purchasing Agent.

Match receiving invoices to authorized POs and reviews accuracy of charges; reconcile differences with Purchasing Agent and/or vendor.

Review vendor statements and reconciles any disputes. Resolves any invoices which are beyond the acceptable terms for payment.

Prepare authorized invoices for payment to vendors.

Balance food and beverage invoices with Daily Receiving Report.

Follow up on goods received without invoices.

Create new vendor accounts in system and updates vendor master accounts.

Verify ledger codes, batch invoices and post invoices.

Qualifications: