Admin. Coordinator

Hilton Garden Inn Grand Prairie at EpicCentral
Grand Prairie, TX

Description

Administrative Support

Provide administrative support to the General Manager, Director of Sales, and hotel leadership team.

Manage calendars, reports, correspondence, presentations, and meeting minutes.

Organize electronic and paper filing systems.

Maintain office supplies, databases, and confidential records.

Assist with special projects and daily office operations.

Sales & Event Support

Serve as one of the first points of contact for incoming sales inquiries and direct calls appropriately.

Serve as a point of contact for sales inquiries.

Support the Sales & Catering team with group bookings, room blocks, banquet event orders (BEOs), billing, and client communications.

Maintain accurate sales records and prepare reports.

Accounting Support

Process invoices and maintain financial records.

Assist with month-end accounting tasks, audits, permits, vendor contracts, and compliance documentation.

Employee Engagement & Hotel Support

Help coordinate employee appreciation events, recognition programs, and associate activities.

Support hotel events and promote a positive workplace culture through communications and engagement initiatives.

Skills & Competencies

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Ability to maintain confidentiality and professionalism.

Strong attention to detail and problem-solving skills.

Ability to work independently and collaboratively in a fast-paced hotel environment.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.